Issue link: http://hub-de.insight.com/i/557819
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Consulting Service The Leading Global Software Solutions Provider CASE STUDY Insight License Consulting Service The Leading Global Software Solutions Provider CASE STUDY Insight License Consulting Service The Leading Global Software Solutions Provider CASE STUDY Insight License Consulting Service The Leading Global Software Solutions Provider CASE STUDY MKT1655 "After reviewing a choice of licensing partner's solutions we adopted the License Consulting Service (LCS) from Insight. Over the previous contract term we had experienced spikes in expenditure due to growth so we wanted to ensure the new agreement aligned with our business growth plans. From a licensing perspective the landscape has changed since our original investment and the ability to transition to cloud solutions whilst being confident we were getting best value was not clear. As we entered in to the decision process of renewing, the LCS output provided Xodus with confidence that the best value solution was to be adopted. The end result offered an equal combination of cost mitigation, confidence of compliance and flexibility to meet the evolving needs of the business. The savings identified were beyond initial expectations and this was possible through the ability of the LCS process to complement our strategy." John Nolan, Head of IT, Xodus Group Xodus and Insight quickly identified the fastest route to identifying a solution was Insight's LCS. This service had to be adapted to meet a short window between the Service launch meeting and the contractual renewal date. However, working together Xodus and Insight managed to co-ordinate a series of technology and strategy workshop days to clearly document the current and future licensing requirements of the Xodus business. The first part of the service was to identify the current software rights and deployment base. This was fundamental to determine the foundation entitlement to fully understand what software assets were available to leverage. Next, a workshop focused around technology strategy with primary focus on the viability of cloud solutions. During this session it became evident that cloud solutions would offer a multitude of agility and commercial advantages to the Xodus strategy. The next area of review was the licensing and agreement assessment. A workshop is designed to identify any areas of more efficient licensing, identify agreement benefits and ensure a clear understanding of agreements options. This workshop allows a much more informed decision, when reviewing the output presentation from the investment in LCS. The last stage of the assessment was to create a clear technology adoption plan identifying the technology demands both now and possible changes in the future. The deployment plan allowed Xodus to predict transformation change and budget for any increases in cost before committing to any form of licensing solution. The Process After conducting the technology, strategy and licensing workshops, Insight's Software Optimisation Consultant processed the outcomes of each session. This data was then converted into a series of options and scenarios utilising Insight's powerful SmartTools. The output of these SmartTools clearly identified the optimal licensing agreement structure in an easy to digest format. The end result compared the cost to renew or change to a series of scenario based solutions which all met a flexible adoption technology plan. Insight's Microsoft Optimisation Consultant then presented the identified contract and agreement options which best met the technology and growth goals of Xodus. The first major cost mitigation came from transforming from a CAPEX to OPEX model which provided the flexibility to increase or decrease to the demands of the business. The next major savings allowed for a transitional plan to cloud technology whilst leveraging as much of the current software asset. The additional technology entitlement will be realised over the coming years leading to more functionality at the reduced cost to the business. Finally, the Insight Software Optimisation Consultant assisted Xodus to identify options for an appropriate negotiation strategy. The strategy was refined using Insight's SmartTools encompassing real data over 3,500 Microsoft contracts. Overall, the recommended solution managed to attain a cost reduction of over £400K over the contract term representing a 42% contractual saving. Alternative options with varying degrees of cost reduction ranged from 33-55% over the term of the initial contract. The Solution